Finance Director

FGP is excited to be partnering with the Richland Library to identify their next Finance Director.

SCOPE OF POSITION:

Directs, organizes, and communicates Richland Library’s (Library) business and financial management activities. Work involves overseeing and administering all financial activities, reporting on revenue, coordinating accounting and budget activities, coordinating payroll and purchasing, disbursing funds to departments, managing risk, implementing policies, and improving financial processes. Ensures all fiscal transactions, processes, and controls adhere to local, state, and federal guidelines.

Position is primarily focused on directing, coaching, developing, and evaluating other people. Position requires extensive depth of expertise and knowledge in specialized functions or business areas that can be used to develop policies and procedures as well as determining efficient and innovative ways to accomplish the organization’s business strategies.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Manages and provides guidance to, and reviews the work of individual contributors and supervisory employees in order to accomplish operational plans and results
• Plans and oversees business area workflow and time utilization of staff; assigns and communicates daily activities and deadlines to staff
• Assesses, plans, and implements best practice standards and assures compliance with all regulatory and funding agencies; compiles and submits data for trend analysis and/or reporting
• Works closely with Executive Leaders to ensure that budget and personnel needs are adequately represented and appropriately supported through the work of the Finance Office
• Collaborates with Executive Director, Leadership Team and Library staff in developing and amending the annual budget; compiles data and analyzes past and current financial performance to assist with budget development and to evaluate fund requests.
• Conducts continual budget and financial policy review, ensures the Library is in compliance with approved budget and policies, ensure division adherence to guidelines and procedures, and correlate expenditure requests with approved budgets.
• Maintains all official accounting records to conform to generally accepted government accounting principles and rules
• Prepares, supervises, and maintains accurate accounting, payroll, and other financial records, statements, and files
• Prepares and submits contracts, leases, and agreements for Library Board and Richland County Council consideration
• Provides status of financial condition of the Library by collecting, interpreting, and reporting key financial data
• Monitors and responds regarding risk management; maintains appropriate insurance coverage
• Monitors grant activities; oversees investment of Library funds.
• Provides budgetary and financial information to Library Board Treasurer, in consultation with Executive Director and Chief Operating Officer
• Works with County, State, and other sources on appropriation receipts; works with County on short-term borrowing as necessary
• Coordinates and assists with external audits of the Library’s finances
• Ensures compliance with relevant federal, state, and local legal requirements; researches legislation, consults with outside advisors, and files financial reports
• Prepares various reports as requested
• Provides status of financial condition of the Library by collecting, interpreting, and reporting key financial data
• Provides advice and recommendations to library executive leadership; contributes to long-range strategic planning for the library
• Ensures the customer experience supports the library’s Strategic Plan, utilizes traditional media, online marketing, social and other tools
• Following industry and library established best practices, ensures strong relationships with key stakeholders and robust media recognition and coverage of library events and initiatives
• Works within the framework of the library’s vision, mission, and goals, provides overall direction, management, administration, supervision, and forward-looking vision to library’s technology systems, including network infrastructure, computer hardware and peripherals, software and telephone systems
• Performs professional and supervisory work as head of department with system-wide responsibilities
• Serves on the Management Team; contributes to strategic planning, conducts staff meetings and contributes to staff education programs; represents the library at professional meetings
• Forms collaborative relationships with vendors and industry peers, pursuing opportunities to co-create customer-focused products and services to the library’s benefit
• Follows organizational, County, and public health and safety guidelines and protocols and performs job functions in a safe manner and reports all safety hazards per established policies and procedures
• Attends and participates in staff, and professional group meetings; stays abreast of new trends and best practices
• Expands understanding and knowledge by attending workshops, conferences, trainings, and self-directed learning reflective of the organization’s mission and Equity, Diversity, and Inclusion (EDI) initiatives

Supervisory Responsibilities:

• Reviews and evaluates work methods and procedures and meets with management staff to identify and resolve problems
• Assesses and monitors workload; identifies opportunities for improvement and implements changes
• Selects, trains, motivates, and evaluates personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures per established policies, procedures, and executive guidance
• Oversees and participates in the development and administration of the departmental budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary

CORE KNOWLEDGE, SKILLS, AND ABILITIES:

• Advanced knowledge of principles, theories, and practices of accounting, auditing, budgeting, procurement, financial management, governmental finance, public agency accounting, and institutional fund accounting
• Advanced knowledge of banking and investment, compensation and benefits, payroll, and generally accepted accounting principles (GAAP)
• Knowledge of principles, practices, methodologies, and techniques utilized to effectively manage and motivate a diverse workforce
• Skill in the use of Microsoft Office products (Word, Outlook, and Excel) and applicable department / organization specific software and ability to learn and become proficient in the use of other specialized software as may be required
• Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events
• Skill in developing, managing, and interpreting budgets, contracts, and fiscal and financial reports
• Skill in modifying accounting procedures consistent with fiscal and operating requirements of an organization
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to formulate, initiate, and administer policies and procedures for effective fiscal control
• Ability to effectively present information and technical advice to a variety of audiences / parties
• Ability to read, analyze, and interpret program related laws and regulations and establish necessary work processes and procedures
• Ability to manage multiple priorities to ensure that deadlines are met and to set priorities that move projects through efficiently to achieve customer and quality objectives
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations and action plans in support of goals
• Ability to lead and motivate others to achieve goals
• Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds
• Ability to regularly attend work and arrive punctually for designated work schedule and travel independently and as needed for work related matters, including on nights and/or weekends
• Ability work outside of standard business hours / week as required by organizational and/or job obligations and remain on call 24/7 and report to designated location upon request

MINIMUM QUALIFICATIONS:

Bachelor’s degree in accounting, finance, public or business administration, or related discipline; supplemented by ten (10) years of progressively responsible finance experience, including five (5) years in a financial management role, including staff supervision; or an equivalent combination of education, certification, training, and/or experience.

PREFERRED QUALIFICATIONS:

Master’s degree in business administration, accounting, or finance, and seven (7) years of governmental or public agency financial management experience; designation as a Certified Public Accountant (CPA) or Certified Management Accountant (CMA)