Accounts Receivable Specialist
Position Summary
The Accounts Receivable Specialist manages all incoming payments, properly records payments within the system, and communicates with customers to collect payments on past due invoices. This position also supports the accounting team with weekly and monthly reconciliations and reporting.
This position is a part-time position 20-30 hours per week within the Greenville office.
Accounts Receivable
SOFT SKILLS
Position Summary
The Accounts Receivable Specialist manages all incoming payments, properly records payments within the system, and communicates with customers to collect payments on past due invoices. This position also supports the accounting team with weekly and monthly reconciliations and reporting.
This position is a part-time position 20-30 hours per week within the Greenville office.
Accounts Receivable
- Review aging report and identify accounts that need attention.
- Proactively reach out to clients regarding past due invoices after first involving the Salesperson, or direct hire recruiter when appropriate.
- Requires professional communication, patience with clients, and persistence.
- Review aging and collection of past due invoices with CFO weekly
- Apply client check and credit-card payments in QuickBooks on a daily basis.
- Apply ACH payments in QuickBooks daily and reconcile ACH report weekly.
- Obtain missing remittances when necessary.
- Communicate with clients regarding skipped invoices in their payment cycle.
- Monitor billings and accounts receivable inbox.
- Respond and communicate with clients and internal sales representatives within 24 hours regarding client questions.
- Match signed checks with invoices and mail.
- Reconcile bank accounts on a monthly basis.
- Run missing invoice class report monthly for data accuracy.
- Reconcile reimbursable expenses monthly.
- Assist Controller and Accounts Payable as needed.
- Prepare and file Sales & Use Tax Return to SC DOR monthly.
- Process Annual 1099 reporting.
- Provide W-9 forms to clients on request.
- Fulfill requests for Certificate of Insurance as needed.
SOFT SKILLS
- Possesses a strong work ethic.
- Careful, methodical, and detail-oriented. Excellent organizational skills.
- Builds relationships, both internally and externally, with an empowering and inclusive approach.
- Strong interpersonal and communication skills with a “seek to understand” mentality to find a win-win solution.
- Able to manage time wisely to effectively complete tasks and meet deadlines.
- Follows processes and procedures well and asks questions when appropriate.
- Follows directions with an appropriate sense of urgency.
- Maintains business security and safeguards private and confidential data.
- Analytical with an aptitude for numbers and quantitative skills.
- Flexible to react to change in a positive, constructive manner.
- Capability to juggle simple and complex competing tasks and demands.
- Embraces technology and leverages curiosity to solve problems and deliver solutions.
- Handles conflict with poise, tact, and diplomacy.
- Minimum of five years of bookkeeping and/or accounts receivable experience
- Bachelor’s Degree or Associate’s Degree preferred not required
- Strong Computer Skills, Basic experience in Microsoft Excel and QuickBooks
