Job ID: 49858
Location: Columbia, South Carolina
Employment Type: Contract to Hire
Last Updated: 2 days ago
We are seeking an experienced Office Manager for a well-established state agency in Downtown Columbia, SC. The Office Manager provides administrative support to the team, ensuring efficient day-to-day operations. This role involves directing calls, forwarding emails, scheduling and coordinating meetings, managing invoices, and assisting with insurance claims processing. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks in a fast-paced government office environment.
Responsibilities Include:
- Serve as the first point of contact for the Risk Management Office by directing calls, responding to emails, and providing information to internal and external stakeholders.
- Coordinate and schedule meetings, including creating calendar invites, reserving meeting rooms, and arranging necessary materials.
- Maintain and organize electronic and physical records related to insurance claims, invoices, and other risk management documentation.
- Process and track invoices, ensuring timely payments and accurate record-keeping.
- Assist in reviewing and processing insurance claims, including gathering necessary documentation and maintaining communication with relevant parties.
- Support the Risk Manager and team with administrative tasks, special projects, and report preparation.
- Manage office supplies and ensure the office environment remains organized and functional.
- Uphold confidentiality and professionalism while handling sensitive information related to insurance claims and county operations.
Preferred Qualifications:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software.
- Strong organizational skills with the ability to multitask and prioritize workload effectively.
- Excellent verbal and written communication skills.
- Experience handling invoices and basic financial record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong attention to detail and accuracy in documentation.
- Familiarity with insurance claim processes and terminology.
Benefits:
- Pay up to $25hr based on experience
- Position is temp-to-hire with potential to go permanent with their team
- Full benefits once hired on permanently
- Schedule from 8:30 – 5 PM, about 37.5 hours weekly.
