Division: Office Administration
JobID: 48529
Our client in North Charleston is seeking a highly organized Part-time Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, experience in office management, and the ability to effectively communicate with team members and clients.
This position starts temp-to-hire and has a schedule of M-F, 8am to 12pm. Real estate background would be a plus but not required.
Responsibilities
- Organize, plan, and prepare necessary documents, materials, and presentations for the President.
- Manage the President’s calendar and coordinate scheduling of events.
- Help compile and review various correspondence, reports, proposals, spreadsheets, letters of intent, listing agreements, purchase agreements, leases, amendments, and registered prospect letters.
- Collaborate with the VP of Administration on IT maintenance and repairs, including phones, computers, internet, and TV systems.
- Support team members with real estate transactions and workload management, reviewing outstanding commission invoices, commission agreements, listing agreements, and tenant/buyer representation agreements.
- Aid associates in generating referrals, tracking active referrals, and managing their closure or cancellation as necessary.
- Welcome clients both in person and over the phone, managing calls, passing on messages, maintaining calendars, and assisting with appointment scheduling and travel arrangements as needed.
- Oversee office supplies, ensuring replacements are ordered as required.
- Keep the office organized and presentable for clients.
- Participate in special projects and perform additional duties as assigned.
- Manage web-based listing platforms.
- Monitor accounts receivable, ongoing deals, and future income forecasts.
- Assist in preparing the annual office budget.
- Generate commission and reimbursement invoices, and ensure funds are deposited into operating or escrow accounts as needed.
- Review and verify the accuracy of all invoices for approval.
- Collaborate with the Human Resource Manager on the onboarding, training, and management of on-site personnel.
- Maintain staff and associate files, ensuring timely reporting of work hours. Familiarize yourself with all company resources, including benefits, databases, internet sites, EAP, and reference materials.
- Assist associates with ongoing education, license renewals, designation requirements, and attendance at conferences.
- Liaise with associates and clients regarding the organization of listing agreements and their renewals.
- Support the coordination of corporate events and trade shows.
Qualifications:
- Bachelor’s degree preferred
- 3 years of office management experience preferred
- Trainable attitude
- Strong organizational skills
- Excellent written communication
- High level of concentration and attention to detail
- Real Estate background is a plus!
Schedule:
- Monday through Friday, 8am to 12pm
Compensation: $21-25/hour
